Elentra Help - Understanding and Accessing Professional Behavioral Monitoring form
What is the purpose of this form?
- The Professional Behavioural Monitoring form is to be used to document specific, notable elements of a negative professionalism incident/behaviour that merits the attention and further consideration of the Program Director.
- If the event/behaviour in question does not merit an incident report or falls outside “professional behaviour” monitoring, Faculty are recommended to fill out a Note to File form instead.
- A preview of Professional Behavioural Monitoring form can be found here.
Who initiates and completes this form?
The Professional Behavioural Monitoring form is typically initiated and completed by Faculty.
Who has access to the completed form?
The Professional Behavioural Monitoring form is an “Embargoed Assessment” which means that, once completed, it is withheld from the resident’s view in Elentra, and an email is immediately sent to the Program Director and Program Administrator to inform them that a Note to File form was submitted. As such, they can be reviewed and acted upon or set aside while more information is gathered. The forms are only viewable by the Program Director and Administrator and can be released to the Competence Committee and/or resident at the discretion of the Program Director.
How do I access a completed form?
Program Directors and Administrators can access completed Professional Behavioural Monitoring forms in 2 ways:
Workflow 1 - Via Email Notifications
- Once a Professional Behavioural Monitoring form is completed by a Faculty member, an email notification of this embargoed assessment is sent to Program Directors and Administrators.
(a screenshot of email notification is attached below for reference) - Click on the assessment link included in the email notification to view it.
Please note: It will prompt you to log-in to Elentra using your UTORid to access/view the completed form.
Workflow 2 - Via Embargo Reports
1. Under Admin, click on Assessment & Evaluation
2. Navigate to Reports and click on Embargo Reports
3. Select a Date Range (under “Report Date Range” field), your Program (under “Select Program” field), Professional Behavioural Monitoring form (under “Select Form” field), and hit Run Report.
If you have any questions or require further assistance, please do not hesitate to contact the Elentra Help Desk.