Register with PGME

You are currently pre‐registered with the PGME Office ‐ What should you do NOW?

Please review the Registration Checklist below for your requirements by training level and legal status. Please note suggested timelines beside each requirement. Some are not accessible in POWER until mid-May.

Login to POWER (complete now)

  • Review the email sent by PGME with your POWER credentials, use this to login
  • If needed, retrieve your pin and/or password click ‘Forgot your pin and/or password?’ on the login page.
    • Enter the email address you use in POWER and click ‘Send’. Your pin/password will be immediately sent to your email address (check your junk mail)

Sign the Letter of Appointment (LOA) (complete now) 

  • In POWER, go to the ‘LOA Documents’ folder to review and ensure accuracy of your LOA. If all is correct, type your name and click on the ‘Submit’ button. This is your electronic signature indicating your acceptance of the appointment.

The LOA will only reflect training in the upcoming academic year (July 1 – June 30).  If your training continues past June 30, you will receive a new LOA next Spring. 

The CPSO will be sent your LOA once signed electronically in POWER – which is part of your CPSO license application. The CPSO license listed is the last information on file, this will be updated in POWER when your license is uploaded for the new academic year and doesn’t need to be changed on the LOA.

*Please note, the LOA Documents folder is where you will find all the forms you need!

Canadian Citizen/Permanent Resident: Submit a Vulnerable Sector Screen Criminal Record Check (Begin 16-18 weeks to start)

  • Submit a Level 3 Criminal Record check with a Vulnerable Sector Screen report prior to the start of training. The VSS report must be requested from your local Canadian police station and uploaded on the PGME Form site. Please note, it may take 4+ months to receive a VSS report from some police districts.
  • Ensure the VSS report is dated within 6 months of the start date to be considered valid.
  • Ensure the VSS submission is scanned fully on legal sized paper and no information is to be cut off. We do not accept password protected files.

Are you Canadian living abroad? To apply, you will need a Canadian ID with a Canadian address in order to qualify for a VSS. If not, please email postgrad.med@utoronto.ca to override this requirement.

Please note PGME and CPSO will both accept a level 3 VSS as part of application for licensing. If a VSS is not required, CPSO will accept a level 2.

International MD’s on Work Permit OR Returning Trainee: Complete a Background Attestation (complete after May 13th, 2022)

This is an electronic statement that you attest/not attest to regarding your background. If you CANNOT ATTEST you must email a written explanation to adpgme@utoronto.ca with a copy to postgrad.med@utoronto.ca

  • Submit your Background Attestation in POWER after May 13, 2022

You will receive email alerts from the POWER system reminding you to obtain the VSS or complete the Background Attestation in the POWER system. Only email postgrad.med@utoronto.ca if there is an error.

International MD’s please note: A Vulnerable Sector Screening Criminal Record Check is NOT required for new trainees on a work permit who arrived in Canada April 1, 2022 or later. See the registration instructions for more details. A VSS will be required should you continue training for the 2023-24 academic session. POWER will reflect your VSS requirement automatically, do not email postgrad.med@utoronto.ca unless it is incorrect.

Returning Trainees please note: Your VSS is valid for up to 5 years once submitted to PGME. After 5 years, a new VSS will be required. If Add Attestation is not visible, a VSS is required.

New Trainee: Register with the College of Physicians & Surgeons (CPSO) (Begin 8-10 weeks to start)

  • Ensure your LOA in POWER is signed before registering

NOTE: For those entering via the CaRMS R-1 Match to commence training on July 1, the CPSO will contact you directly outlining the required steps to obtain your license.

PGME automatically forwards your signed LOA directly to CPSO. Please allow CPSO sufficient time to process.

  • Regularly check on your application status.

If your CPSO account does not reflect the LOA by the end of May 2022 or 30 days after signature then please email postgrad.med@utoronto.ca to resend.

Research Fellows are NOT required to register with CPSO as there is no direct patient contact under this training designation.

Do not begin medical practice or postgraduate training in Ontario until you have received confirmation from the CPSO that you are registered.It is an offence under the Regulated Health Professions Act for a person to practice medicine in Ontario, postgraduate training included, until such time as an appropriate certificate of registration has been renewed or issued.

Physicians who are beginning to perform or assist in performing exposure prone procedures in Ontario (including new registrants) are to be tested for HCV, HIV and HBV — if they have not been confirmed immune to HBV — before they commence these procedures. Providing a declaration of testing will be part of new registrants’ initial application to the CPSO.

Returning Trainee: Renew with the College of Physicians & Surgeons (CPSO) (complete now)

PGME automatically forwards your signed LOA directly to CPSO. Please allow CPSO sufficient time to process.

  • Regularly check on your application status.

If your CPSO account does not reflect the LOA by the end of May 2022 or 30 days after signature then please email postgrad.med@utoronto.ca to resend.

Do not begin medical practice or postgraduate training in Ontario until you have received confirmation from the CPSO that you are renewed. It is an offence under the Regulated Health Professions Act for a person to practice medicine in Ontario, postgraduate training included, until such time as an appropriate certificate of registration has been renewed or issued.

Do you currently hold a postgraduate training license as a resident or a clinical fellow? 

Do you currently hold an Independent Practice license valid until May 31 of the current membership year?

New Trainee: Submit Immunization Records (Begin 8-10 weeks to start)

  • Collect your forms In your “LOA Documents” folder on POWER:

Your full immunization record and mask fit are to be completed and signed by a clinic/healthcare centre, or health care professional other than yourself.

  • Training 1 year or more will have 2 months to acquire your mask fit test at the hospital of your first rotation.

Training less than 1 year will need to supply your mask fit information before your start date.

Trainees who have a communicable disease or are carriers of an infectious agent (Hepatitis B/C or HIV) must report to PGME for consideration by the Expert Panel on Infection Control. You must contact pgme.immunization@utoronto.ca to arrange the submission of your report 60+ days before your training start date.

With the exception of research fellows, trainees CANNOT REGISTER WITHOUT COMPLETE IMMUNIZATION RECORD. APPOINTMENTS FOR HBV CARRIERS ARE CONDITIONAL UPON REVIEW BY THE EXPERT PANEL ON INFECTION CONTROL.

Updated forms must be received within 60 days to avoid potential delays.

The PGME Office tracks COVID vaccination for all residents and fellows. If you are vaccinated, it is mandatory to provide proof of vaccination to PGME. You will not be able to participate in clinical activities if you are not vaccinated.

Returning Trainee: Submit Immunization Records (complete now)

  • Check under ‘messages’ on your initial view page in POWER to see when your TB/mask fit expires
  • Download your forms from ‘LOA Documents’ folder in POWER:
    • TB Renewal Test form (if your previous test was negative, due every 12 months)
    • Mask Fit Test (required by hospitals every 23 months)
  • Upload to the PGME Form site

Your TB renewal and mask fit are to be completed and signed by a clinic/healthcare centre, or health care professional other than yourself.

Updated forms must be received within 60 days to avoid potential delays.

New Trainee: Register with Canadian Medical Protective Association (CMPA) (Begin 4 – 6 weeks to start)

This is a MANDATORY registration requirement for all those with a CPSO license.

  • Ensure your CMPA coverage dates MATCH the training dates in POWER. If you need to backdate your coverage with CMPA, you will be charged an administrative fee by CMPA. You cannot start without CMPA coverage MATCHING your TRAINING START DATE.

Already have CMPA coverage, but you’re new to U of T? If you previously attended another school in Canada for your PGME training, please ensure you contact CMPA and update your record from your old school to University of Toronto so your CMPA data will be included in our daily data import.

Returning Trainee: Renew with Canadian Medical Protective Association (CMPA) (complete now)

This is a MANDATORY registration requirement for all those with a CPSO license.

  • Ensure your CMPA coverage dates MATCH the training dates in POWER. If you need to backdate your coverage with CMPA, you will be charged an administrative fee by CMPA. You cannot start without CMPA coverage MATCHING your TRAINING START DATE.

International Trainee: Submit Work Permit & Acquire Health Insurance (complete on arrival to CA)

  • Upload the following to PGME Forms Site upon arrival in Canada:
    • Scanned Work Permit
    • Scanned Passport

Ontario has waived the three-month waiting period for access to the Ontario Health Insurance Plan.

  • Visit Ontario Health Ministry for information
  • Complete the registration forms to immediately access health insurance for yourself and accompanying family members within 10 days of your arrival in Canada

New Trainee: Setup your Payroll (Residents Only) (complete now)

Are you a Resident paid by the Toronto Hospitals Postgraduate Payroll Association (THPPA)?

  • Download the following forms from LOA Documents folder in POWER:
    • Federal TD1 form
    • Provincial TD1 form
  • Review THPPA Memo for further instructions regarding completion of the two TD1 tax forms
  • Upload 2 completed forms and a VOID cheque to the PGME Form Site
  • Beneficiary form to be completed with Docu-Sign.  Email will be sent with instructions.

Please note when completing these forms your Member ID Number is your Social Insurance Number.

For further information, contact THPPA at pgme.payroll@utoronto.ca or 416‐978‐6339, 416‐978‐6977. For Ministry of Health funded returning trainees, ensure that you report any changes that may affect your PARO benefits or direct deposit information.

New Trainee: Complete Hospital Health & Safety Policy Modules (complete now)

Our hospitals require all trainees complete 7 MANDATORY Hospital Health and Safety Policy Modules prior to start of training at their sites. 

  • Select HHSP Modules in the main menu on POWER
  • Click on each outstanding module and work through to completion.
    • Integrated Privacy and Cyber Security eLearning (required annually) * Please take a screenshot of the completion page in case this auto upload times out. 
    • Hand Hygiene (required every 2 years)
    • Sharps Safety Module (required every 2 years)
    • Workplace Violence and Harassment (required every 2 years)
    • WHMIS-Workers Hazardous Materials Information Systems (required every 2 years)

Two HHSP modules are located outside of POWER – both require one-time completion so please save your copy for future use:

    • Worker Health and Safety Awareness Module
    • Working Together: The Code and the AODA Module

Completion of these modules with confirmation on the POWER system means this training does not have to be repeated as you start a rotation at a new training site.

Returning Trainee: Renew Hospital Health & Safety Policy Modules (complete now)

Our hospitals require trainees to renew MANDATORY Hospital Health and Safety Policy Modules prior to return of training at their sites. 

  • CHECK under ‘Messages’ in Initial View on POWER to see which modules require renewal
  • Select HHSP Modules in the main menu on POWER
  • Click on each outstanding module and work through to completion.
    • Integrated Privacy and Cyber Security eLearning (required annually)
    • Hand Hygiene (required every 2 years)
    • Sharps Safety Module (required every 2 years)
    • Workplace Violence and Harassment (required every 2 years)
    • WHMIS-Workers Hazardous Materials Information Systems (required every 2 years)

Completion of these modules with confirmation on the POWER system means this training does not have to be repeated as you start a rotation at a new training site.

Pay Registration Fee (Only after all above steps are completed)

  • Pay your registration fee by Visa, Mastercard or American Express on POWER under ‘Payment’ tab

The registration fee for the 2022-2023 academic year is $875.00 and is NON REFUNDABLE.

Print Confirmation of Registration (only after all above steps are completed)

Upon completion you can print a Confirmation of Registration from the POWER menu. This may be required by the hospital/training sites. Please be sure you are selecting the correct academic year.

NOTE: You are now fully registered with PGME.

UTORid & Library Cards

To activate your University of Toronto ID (UTOR ID), you will require a Secret Activation Key (SAK). These can be found at the top of your POWER registration record in mid-June. If it is not, then you have already activated your UTORid. The UTORid activation website is https://www.utorid.utoronto.ca/cgi-bin/utorid/activate.pl

If you were previously registered at the University of Toronto, please provide us with your ROSI Student ID number by emailing postgrad.med@utoronto.ca (with the exception of UofT Medical Students from the CaRMS match).

To obtain a U of T library card with Photo ID, please go to the TCard office located in the Koffler Centre, 214 College Street, First Floor, with your Confirmation of Registration (or trainee #) plus one piece of Canadian government issued ID or a valid passport (hospital badges are not accepted as identification). Hours of operation are as noted on the TCard website.

For further information, please contact us at 416‐978‐6976 or email postgrad.med@utoronto.ca.

One ID

Ontario Health provides secure ONE ID to all learners, allowing you to utilize important health services no matter what your location.

If you have an Independent Practice Certificate issued through CPSO you can also apply for a ONE ID (needed to access Ontario Health services).

As a CPSO member log into the CPSO portal and look for the (Ontario Health) “ONE ID” option.

Additional information on ONE ID can be found here

Please Note: the ‘Preferred Name’ option – the data feed CPSO sends to Ontario Health includes all middle names for a CPSO member in the first name ‘field’ of a CPSO member – if you do not want all your middle names included in your ONE ID account please note the ‘Preferred Name’ option in their guide when setting up your ONE ID – you can edit your first and last name under Preferred Name so only your first and last names will appear in your ONE ID.

For all other CPSO certificate holders please email servicedesk@ehealthontario.on.ca to register for a ONE ID.

The Temerty Faculty of Medicine may share your ONE Mail Direct and ONE ID information with authorized staff, faculty members, and hospitals for purposes consistent with and necessary for the support of your educational and clinical activities.

WordPress Appliance - Powered by TurnKey Linux