AFC Fellow Registration Process: Part 1 – OATS

STEP 1. When an accredited AFC program committee accepts a Canadian or International clinical fellow to the program, the Program Director must complete the following documentation for each trainee:

  • Fellowship Educational Objectives MUST indicate that this fellow is in the AFC Program
  • Clinical Fellowship Offer Letter
  • Appointment Letter

These forms are available on the PGME website: Appointment Forms & Templates

STEP 1. The documents listed above need approval and authorizing signatures from:

  • Program Divisional Director/Chair (Educational objectives, offer letter & appointment letter)
  • Departmental Fellowship Director (Educational objectives, offer letter & appointment letter)
  • Associate Dean, PGME (Educational objectives)

Please follow your departmental process to obtain these signatures

STEP 3. Completed documents MUST be uploaded and submitted through the Online Appointment Tracking System (OATS)

Complete details are available on the PGME Website: Online Appointment Tracking System (OATS): User Guide

Should you have further questions/concerns regarding the use of the OATS system, please contact the PGME Information Management Specialist at


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