Appointment & Registration Forms

The exemplars in the below document originate in clinical fellowship offer letters in use across a number of University of Toronto postgraduate medical departments. These exemplars illustrate ways of providing key content in clinical fellowship offer letters. Please note that a single offer letter would not include all of the exemplars.

• Clinical Fellowship Offer Letters: Exemplars & Guidelines

Cross-departmental appointments involve appointing a trainee as a clinical fellow in a discipline in which the trainee has not been recognized as a specialist (such as the appointment of a General Surgeon to a clinical fellowship in Otolaryngology). Cross-departmental appointments commonly require CPSO Registration Committee review as well as a letter of support from the Vice Dean, Post MD Education. The Fellowship Education Advisory Committee (FEAC) has approved a template for cross-departmental appointments in order to minimize the need for CPSO Registration Committee approval of these appointments.

The template is a protected Word document. The fields for the fellowship “overview” and for the CanMEDS roles are expandable fields into which point-form information or paragraphs of text can be entered (or cut-and-pasted). The template will automatically paginate extra pages if necessary. The fellow’s name will automatically appear at the top of each page when the document is printed. The last page of the template has been formatted to allow the optional use of electronic signatures.

Because it is a protected Word document, there are some formatting restrictions:

• The use of tabs is not an option when entering text.
• Bullets may be cut-and-pasted, but there may be loss of formatting for sub-bullets.

For multi-year cross-departmental appointments, it is not necessary to file a statement of objectives for each additional year of the fellowship. If there are changes to the educational objectives during the course of the fellowship, then a new statement of objectives should be completed.

• Cross-Departmental Clinical Fellowship Appointment Request Form

Template Educational Objectives

• Educational Objectives for Clinical Fellowship – Medical Specialties/Subspecialties
• Educational Objectives for Clinical Fellowship – Family Medicine

Notes on the Template

The Fellowship Education Advisory Committee (FEAC) has approved a template for educational objectives for clinical fellows, to reduce variability and ensure a more consistent approach to education for clinical fellows.

The template is a protected Word document. The fields for the fellowship “overview” and for the CanMEDS roles are expandable fields into which point-form information or paragraphs of text can be entered (or cut-and-pasted). The template will automatically paginate extra pages if necessary. The fellow’s name will automatically appear at the top of each page when the document is printed. The last page of the template has been formatted to allow the optional use of electronic signatures.

Because it is a protected Word document, there are some formatting restrictions:

1. The use of tabs is not an option when entering text.
2. Bullets may be cut-and-pasted, but there may be loss of formatting for sub-bullets.

In the case of a fellowship extension, the completed template should indicate the dates and objectives of the extension. Programs that wish to refer to the training preceding the fellowship extension may do so in the fellowship “overview” section on the first page of the template.

The “additional comments” section following the CanMEDS roles allows the inclusion of additional details such as call requirements and protected research time.

For multi-year fellowships, a statement of objectives at the beginning for the full duration of the fellowship is sufficient (i.e. renewing the educational objectives annually with the re-appointment of the trainee is unnecessary).

If there are changes to the educational objectives during the course of the fellowship, then a new template should be completed.

• Notice of Leave Form