Boards & Committees

The Board of Examiners (BOE-PG) is a committee of faculty and residents appointed by the Faculty Council of the Faculty of Medicine, University of Toronto. At the request of the Program Director and Vice Dean, Post MD Education, the BOE-PG reviews the cases of residents in academic difficulty and determines the appropriate course(s) of action, which may include remediation, remediation with probation, probation or suspension and dismissal.

The BOE-PG committee meets on a monthly basis usually on the last Friday of each month. A Program Director who would like to bring forward a case to be considered by the committee must notify PGME at least 5 weeks in advance of the BOE meeting date in the month they wish to bring forward a case (please see BOE Meeting schedule for deadline dates).

Meeting Dates

Please see below the BOE-PG meeting schedule for the academic year, or download the BOE-PG Meeting Schedule.

*Please note that the deadline dates have changed

Policies & Procedure Guidelines

• Guidelines for the Assessment of Postgraduate Residents
• Medicine By-laws
• Board of Examiners - Postgraduate Programs, Terms of Reference and Function
• Resident in Difficulty Procedure
• Remediation Process Flowchart for Residents
• BOE-PG – Frequently Asked Questions (FAQs)

The Fellowship Education Advisory Committee advises the Associate Dean, PGME and Vice Dean, Medical Education on the oversight of fellowship programs, to develop and maintain policies related to clinical fellows.

Reference Materials

• Background to the FEAC
• FEAC Terms of Reference
• Agendas, Minutes & Relevant Documentation

Meeting Time & Location

All meetings will take place from 8:00 AM to 9:30 AM via Zoom. Please contact the PGME office at postgrad.med@utoronto.ca for more information.

Meeting Dates

Listed below are the FEAC meeting dates.

Membership

The following table provides a listing of all FEAC members.

The internal review process is overseen by the Internal Review Committee (IRC), the Family Medicine Internal Review Subcommittee (FM-IRSC), the Areas of Focused Competence Internal Review Subcommittee (AFC-IRSC), and the Postgraduate Medical Education Advisory Committee (PGMEAC). Customized reports on internal review findings are provided to departments and sites throughout the accreditation cycle. 

Further details on the IRC are available in the Terms of Reference.

Internal Review Subcommittees

The FM-IRSC and the AFC-IRSC are ad hoc subcommittees of the IRC and the PGMEAC at the University of Toronto, Faculty of Medicine.

The FM-IRSC provides qualitative and formative feedback to the Family Medicine Residency Program Committee, Family Medicine Program Directors, and Divisional Site Directors. Similarly, the AFC-IRSC offers feedback to the AFC Program Committees and AFC Program Directors. Recommendations from both subcommittees with respect to internal reviews, follow-up reports, or follow-up reviews are intended to assist programs and sites in building on strengths and identifying areas for improvement and are subject to approval by the IRC.

The FM-IRSC's membership consists of teaching faculty, educators, site directors (current and former), IRC members, and senior residents. The AFC-IRSC membership may be drawn from teaching faculty, educators, site directors (current, former), IRC members, senior fellows, and teaching award recipients. Representation may also include person(s) with expertise in postgraduate research programs, bioethics, international medical graduates, foreign medical graduates (visa trainees and fellows) or any area felt to have impact on postgraduate medical training programs.

The Postgraduate Medical Education Advisory Committee advises the Dean and Vice Dean of the Faculty of Medicine and generates policy recommendations to the Faculty Council on all matters related to Postgraduate Medical Education, including those brought to it by its committees.

Reference Materials

• PGMEAC Terms of Reference
• Agendas, Minutes & Attachments

PGMEAC Meeting Dates

Time & Location

All meetings are held virtually, via Zoom; except for the Spring All Program Director Meetings which are held in-person and details will be announced closer to the meeting date. Meetings are held from 12:00 to 2:00 pm.

Membership Listing

Ex Officio/PGME

The Postgraduate Administrators Advisory Committee (PAAC) provides collaborative support, orientation, and essential knowledge pertaining to the medical education administrator role. The committee also provides advice to the Postgraduate Medical Education Advisory Committee (PGMEAC) on enhancing program support for administrators in academic departments, medical education and training sites affiliated with postgraduate medical education.

Reference Materials

• PAAC Terms of Reference
• PAAC Roles and Responsibilities
• PAAC Agendas, Minutes and Meeting Materials

PAAC Meeting Dates

Time & Location

Meetings for the 2021-2022 academic year will be from 12:30-1:30pm and will be held virtually.

Committee Contact Information

Should you wish to contact PAAC directly and confidentially, please email utoronto.paac@gmail.com and a PAAC committee member will respond.

On an annual basis, the Quotas Subcommittee:

• Reviews the criteria and principles for allocation of PGY1 positions for the upcoming CaRMS
• match (July-August)
• Considers criteria and principles for allocation of other PGY positions for advanced training, reentry,
• repatriation, transfers, subspecialty positions (including CCFP-PGY3) as well as PGY1
• positions for Visa trainees and capacity for assessment of IMGs.
• Receives and reviews submissions from programs on the allocation of PGY positions and
• assessment capacity in accordance with MOHLTC directives and the University of Toronto’s
• mission (July/August)
• Recommends the CaRMS quotas and transfer options for the next match for Pool A and Pool B to
• PGMEAC (September/October)
• Reviews and makes recommendations on the allocation of other PGY positions as identified above
• to PGMEAC (Ongoing throughout the year as per CaRMS timetables)

To learn more about the Quotas Subcommittee, please review the Terms of Reference.