New Learner (All Other Training Start Dates)

COMPLETE IMMEDIATELY
(upon receiving e-mail from PGME with POWER login credentials)

• Log in to the POWER registration system
  • Access POWER
  • Sign your Letter of Appointment (LOA)
  • Activate your UTORid
• Identify your learner type (Resident, Clinical Fellow or Visiting Elective Learner) before proceeding to the below:
  • If you are a RESIDENT ONLY, complete the following for Payroll purposes:
    • TD1 Tax Deduction Forms for the current tax year (federal and provincial) 
    • Electronic Direct Deposit (Void Cheque or Director Deposit Bank Form)
  • For RESIDENTS ONLY, if you require an Employment/Salary Verification Letter see our THPPA FAQs “Salary Verification Letter - NEW Residents”

4 MONTHS PRIOR TO TRAINING START DATE

• Order your Level 3 Vulnerable Sector Screen (VSS/VSC)
• Begin completing your immunization and mask fit requirements
• Begin completing the Hospital Health and Safety Policy Modules 8-9 using the links below:
  • 8. Worker Health and Safety Awareness Module (WHSA)
  • 9. Working Together: The Code and the AODA Module (AODA)
• Submit WHSA and AODA completion certificates to the PGME Forms site

3 MONTHS PRIOR TO TRAINING START DATE

Begin the registration process with the College of Physicians & Surgeons of Ontario (CPSO)

CPSO Registration Steps:

• Sign Your Letter of Appointment (LOA) - Complete this step in POWER before registering with CPSO.  
• Create a CPSO Portal Account - Register and complete your application. 
• PGME Sends Your LOA - Sent to CPSO in mid-April. 
• Monitor Your CPSO Portal - Processing takes 3-5 weeks. Check regularly for updates. 
• Missing LOA? - If not in your CPSO account by end of May (or 30 days after submission), email pgme.registration@utoronto.ca to request a resend. 
• First-Time CPSO Applicants - Send your six-digit Applicant Number (AP######) to pgme.registration@utoronto.ca

Important Notes

• Use your training site or home program office address for your CPSO license. 
• Update your CPSO contact info if you previously listed the UofT PGME Office to prevent misdirected communications

Do not begin medical practice or training until you receive official confirmation from CPSO. Practicing without registration is an offence under the Regulated Health Professions Act.

2 MONTHS PRIOR TO TRAINING START DATE

• Begin the registration process with Canadian Medical Protective Association (CMPA)
  • Your CMPA coverage start date MUST align with your training start date in POWER. For example, if your training begins on July 1, 2024, your CMPA coverage must also start on July 1, 2024, even if your first hospital shift is scheduled for a later date.
  • If you previously held CMPA coverage through a postgraduate appointment at another Canadian institution, you must contact CMPA to update your coverage to PGME at the University of Toronto to ensure it remains active.
  • CMPA sends daily data updates to PGME which may take up to 48 hours for your coverage to be reflected in your POWER account
• Ensure you have activated your UTORid
• Begin completing the Hospital Health and Safety Policy Modules 1 through 7 in POWER
• Identify your learner type (Resident, Clinical Fellow or Visiting Elective Learner) before proceeding to the below:
• If you are a RESIDENT ONLY, complete the following for Extended Health Care and Dental Benefit purposes:
  • Extended Health Care and Dental Benefits Sign-Up (Online Via POWER)

1 MONTH PRIOR TO TRAINING START DATE

📅 DEADLINE: Submit your full immunization form (signed by yourself and a health professional) and mask fit form to the PGME Form Site

20 BUSINESS DAYS PRIOR TO TRAINING START DATE

📅 DEADLINE:

• Hospital Health and Safety Policy Modules 1-7 must be completed in POWER
• Hospital Health and Safety Policy Modules 8-9 must be completed and certificates of completion submitted to the PGME Form Site

10 BUSINESS DAYS PRIOR TO TRAINING START DATE

📅 DEADLINE: Submit your Level 3 Vulnerable Sector Screen (VSS/VSC) or proof of payment confirming you have applied for a Level 3 VSS/VSC to the PGME Form Site if you have not received your VSS/VSC report.

5 BUSINESS DAYS PRIOR TO TRAINING START DATE

📅 DEADLINE:

• If your CMPA coverage is not reflected in your POWER account by this date, send your CMPA Statement of Coverage to postgrad.med@utoronto.ca  
• If your CPSO license is not reflected in your POWER account by this date, send your CPSO Certificate of Licensure to pgme.registration@utoronto.ca

📅 DEADLINE: Pay the 2025-2026 Registration Fee - $980.00 CND (non-refundable)

To prevent delays in starting training, all learners must submit their registration at least 1 business day in advance. This allows time to resolve any registration issues and meet hospital-specific registration deadlines.

• Payment can be made only after completing all required registration steps. 
• Payments can be made via: Visa, MasterCard or American Express in POWER under the ‘Payment’ tab 
• If your appointment is less than a full year, your fee will be prorated (e.g., July to September) 

CONFIRM REGISTRATION COMPLETED 

• Check POWER Messages on your Initial View Screen– You are fully registered if you see:
  
  “Your registration is complete.  Please select ‘Reg. Confirmation’ on the POWER menu. You will be able to print your Registration Confirmation, please ensure you select the correct training session. The registration confirmation may be needed by your hospital teaching site, U of T libraries or TCard office.”
• A Confirmation of Registration Letter can only be printed once all registration requirements are marked as complete in POWER. CPSO, CMPA, or any other requirements cannot be waived for this 

Need More Support?

Check out these additional resources to help you navigate registration and training.

• Review the PGME Registration Process FAQs for common registration inquiries 
• Explore additional Learner Resources for support before and during training 
• PGME General Registration Contacts for assistance with registration related questions
• The Office of Learner Affairs (OLA) supports resilience, wellness and personal growth.  Explore their services and book an appointment.